Meridian Build Group
Automating the bid desk for a regional builder
Meridian now turns around bids in days instead of weeks — and wins more of them.
- Estimator hours reclaimed every week
- 52hrs Estimator hours reclaimed every week
- Faster bid turnaround time
- 3.1x Faster bid turnaround time
- Increase in bid win rate
- +18% Increase in bid win rate
The challenge
Every bid meant manually pulling specs from PDFs, copying line items between spreadsheets, and emailing subcontractors one at a time. Bids took weeks, estimators burned out, and Meridian was quietly losing contracts to faster competitors.
Our approach
We instrumented the existing process to find where the hours actually went, then targeted the highest-leverage steps: document extraction, takeoff data entry, and subcontractor outreach — automating the busywork, not the judgment.
The solution
An AI workflow now reads incoming bid packages, extracts line items into a structured takeoff, and triggers subcontractor RFQs automatically. Estimators review and decide; the software handles everything around that decision.
What we delivered
- AI extraction of line items from bid-package PDFs
- Auto-generated takeoff sheets estimators can review and adjust
- Automated subcontractor RFQ dispatch and follow-up
- Every run logged and observable, with alerts for exceptions
- Plugged into existing email and spreadsheet tools — no rip-and-replace
“My estimators got their evenings back and we're bidding three times as much work. It's the highest-ROI software decision we've made.”
Ready to engineer your competitive advantage?
Let's pressure-test your biggest opportunity and map the systems that will move the needle this quarter.
No commitment. 45-minute discovery call.